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Highlighting Blank Cells in My Excel Sheet - MS Excel

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Highlighting blank cells with conditional formatting is quite a tricky thing in MS Excel. Conditional formatting highlights blank cells because it makes no difference between blanks and zeros.

when you create a conditional format for cells less than a certain number, say 20, blank cells get highlighted too (as 0 is less than 20, for empty cells the condition is TRUE).

In Excel, you can use conditional formatting to highlight blank cells with a cell color or a color to the font of the value in the text.

Let's check an example: First of all, create a conditional formatting rule for this work.

Select cells, Go to the Home tab>Conditional Formatting drop-down, and select New Rules.  

In the New Formatting Rule dialog box, select the Format only cells that contain rule type, and then choose Blanks from the Format only cells with drop down:

The default preview is “No Format Set.”  Now we will change that for Format Set. 

Click the Format… button.

In the Format Cells dialog box, switch to the Fill tab, select the desired fill color, and click OK.

Click Ok And Apply the changes,  Now, you will get the blank cells in the selected range will get highlighted as red automatically:

You can change the rules format anytime from Conditional Formatting drop-down, and select Manage Rules.

The current Conditional Formatting rules will appear in the list. If you have more than one, be sure you know which one should ignore the blanks.

The inbuilt conditional formatting for blank cells also highlights cells with zero-length strings (""). If you only want to highlight absolutely empty cells, then create a custom rule with the ISBLANK formula.


Or simply:



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